Supplier Code of Conduct
What we expect from every supplier, distributor, and service partner that quotes or performs on a Nexda requirement. Last updated 23 August 2026.
Public-sector work carries obligations that flow down to everyone touching the requirement. This code sets out our expectations. It is a statement of business requirements, not legal advice, and it does not replace the terms of any purchase order or subcontract.
Honest quotations
Quote prices you can hold for the validity period you state. Disclose freight, minimums, surcharges, and restocking terms up front. Do not quote availability or lead times you cannot support. If a price or lead time changes before award, tell us immediately.
Product authenticity
Supply authentic, correctly specified products from legitimate channels. Do not substitute without written approval. Counterfeit, gray-market, refurbished-as-new, or misrepresented goods are grounds for immediate removal from our supplier bench and may be reported.
Conflicts of interest
Disclose any relationship that could create an actual or apparent conflict — including relationships with the end customer, competing bidders, or Nexda personnel. Do not participate in a requirement where you hold undisclosed influence over the specification.
Anti-bribery and fair dealing
Do not offer, give, or accept bribes, kickbacks, improper gifts, or anything of value intended to influence a procurement decision. Do not engage in bid rigging, price fixing, or collusion. Comply with the Anti-Kickback Act and all applicable anti-corruption law.
Accurate documentation
Invoices, packing lists, certificates, test reports, and delivery records must be accurate and traceable. Do not backdate, alter, or reissue documents to obscure what actually happened. Records must be available for audit where the contract requires it.
Labor and licensing compliance
Comply with applicable wage, hour, safety, and employment law. Hold and maintain the licenses, registrations, permits, and operating authority the work requires, and maintain insurance appropriate to the scope. Provide current evidence on request. Do not use forced or child labor at any tier.
Confidentiality
Treat solicitation details, drawings, specifications, pricing, and customer information as confidential. Use them only to price and perform the requirement. Do not disclose the end customer or approach Nexda’s customer directly on a requirement we brought to you.
Cybersecurity expectations
Protect the information we share with you. Use unique credentials and multi-factor authentication for business email, keep systems patched, and verify banking or payment changes through a known telephone contact — never by email alone. Report any security incident affecting Nexda or customer data promptly.
Timely notice of problems
Tell us as soon as you know about a shortage, delay, backorder, damage, quality issue, or anything that puts the delivery date at risk. Early notice lets us protect the customer and find an alternative. Late notice is the failure we take most seriously.
Raising a concern
Report suspected fraud, misconduct, or a violation of this code to exec@nexdaco.com. We do not retaliate against anyone who raises a good-faith concern.